6 Ways to Lead Effective Meetings With Your Team

Have you ever been in a meeting and you were left leaving with more ‘WHY?’ questions than answers or ideas to solutions? I believe everyone has experienced a dreadful meeting or left a meeting scratching their head. What happened to make this meeting so dreadful? Was it the lack of leadership or participation? No new business ideas were being shared? Or the meeting lasted an hour longer than scheduled? These are all real scenarios that happen every day in organizations. Here are six tips to lead an effective meeting and avoid the head scratching.

1. Send A Concise Agenda Well Before the Meeting

People like knowing what they’re getting into. Create an agenda that outlines the topics of discussion and send out a day or two ahead of time. Attendees will know what is going to be discussed and can prepare in advance. If there is anything specific you want the attendees to prepare for, be clear in the email!

2. Bring in An Outsider

Reoccurring team meetings can sometimes get in the weeds and team members can lose focus on the big picture. Bring in a subject matter expert to offer a new perspective that could spark fresh ideas among the team.

Read more valuable HR tips:

3. Use Visuals

Know your audience! Not everyone learns the same way. One person on your team may be a visual learner while another may prefer other methods. If you have a team member who is a visual learner, add pictures, and write down ideas on a board for everyone to conceptualize. If your project is dealing with numbers, create a graph to show relationships in quantities.

4. Encourage Active Participation

Don’t assume all team members know one another well. Start with an ice breaker or introduction of team members to create an inviting atmosphere. As the leader of the meeting, you may need to prod the group to initiate ideas and conversation. Maintain an open mind to other’s ideas to encourage increased participation. Do not abruptly shoot down a colleagues idea, instead, acknowledge their idea and tactfully offer an alternative point of view on the matter.

In addition, make sure to assign tasks and related action items out to the appropriate team members before the meeting concludes.

5. Hold the Meeting in a New Environment

New environments make meetings feel less stale and can generate fresh ideas. Whether you hold the meeting in a different conference room or choose an off-site venue, change it up! Find a local coffee shop or restaurant where you can have lunch while meeting as a team.

6. Don’t Drag Them Our Longer Than They Need to Be

Follow your agenda and emphasize the importance of punctuality. New items can be added, but be mindful of how much time is left in the meeting. Be respectful of everyone’s time. Table items for the next meeting or schedule an additional meeting if there are follow-up items. If there are items that only pertain to a few team members, have a meeting with just the pertinent team members.

For more tips on leading effective meetings, small business advice and more, check out the Society Insurance HR blog series. At Society, our people make the biggest difference; learn more about our career opportunities

Author

We strive to ensure each new hire will make a contribution to help keep Society moving forward. Beyond the necessary skills required for the job, we look to hire those with additional attributes to create a cohesive environment within our company. Join us and maximize your potential here at Society Insurance by applying at societyinsurance.com.

Latest Articles

How to Overcome Imposter Syndrome at Work

What Is Imposter Syndrome? Imposter syndrome is defined as the persistent inability to believe...

How a Restaurant Closing Checklist Benefits Your Business

As a bar or restaurant owner, you know that your night isn’t over when the last customer leaves....

Creative Interview Questions for Finding the Right Candidate

Interview questions usually revolve around a candidate’s work history, experience and unique...

6 FACTORS THAT CAN DRIVE UP INSURANCE COSTS FOR RESTAURANTS

Have you ever caught yourself wondering why your business’ premium changes over time? Odds are you...

[Updated 2022] What Is Inflation Guard & Have There Been Recent Developments?

In 2021, we saw a unique economic environment. Supply chains were affected dramatically and a few...

 The Rise of the Streatery: What it Is and Why Is it Popular?

As demand for outdoor dining has grown quickly, cities everywhere have seen streets transformed by...

5 Ways to Inspire Employees

A recent report revealed that 21% of millennial employees have changed jobs within the past year....

Why Periodic Roof Inspections Are Essential

When thinking of how to keep your business running smoothly, the outside of your business matters...

Three Tips for Engaging Remote Employees

Remote work has become increasingly popular over the last decade as more people look for work-life...

HOW TO REJECT CANDIDATES WITHOUT BURNING BRIDGES AFTER A JOB INTERVIEW

The landscape of human resources is changing rapidly. With the explosion of social media and sites...

Stay up to date with industry updates by subscribing to the Society Insurance blog!